Nomination Form of PF – Offline & Online Nominee Update Process

Employees’ Provident Fund or EPF or PF is a financial savings scheme for salaried employees. Under this scheme, employees and their employers contribute a fraction of their salary each month. Moreover, every employee subscribed to the PF scheme has to fill out a declaration and nomination form under the Employees’ Provident Fund Scheme, 1952 and the Employees’ Pension Scheme, 1995. All employees should file a PF nomination form via PF Form 2 so that their accumulated funds go to their nominated member if they pass away. PF Nomination Form is available both Offline and Online. As soon as an employee joins a company and gets enrolled in the PF scheme, he should simultaneously get his PF nomination form filled out and submitted to the PF department. Without PF nomination, a member can neither apply for retirement pension nor will his family receive his PF and pension funds after his passing.

PF Nomination Form – Offline Process

The PF nomination Form 2 has four sections for filling up.

1. General Information

• Name of the member
• Father’s/Husband’s Name
• Date of Birth
• Gender
• Marital Status
• Account Number
• Address Permanent & Temporary
• Date of Joining in EPF and EPS

2. Part A (EPF)

In this section, the PF member needs to fill in details of the people that they want to nominate. This means that the nominated person shall receive the PF member’s total PF account funds when he passes away. The following Nominee details are required:

• Name of the Nominee(s)
• Address
• Nominee’s relationship with the member
• Date of Birth
• Total amount or share of accumulations in PF to be paid to each nominee
• If the nominee is a minor, name and address of the guardian who may receive the amount during the minority of the nominee
• Signature or thumb impression of the PF member

3. Part B (EPS) (Para–18)

Out of the total 12% contributed towards PF, 8.33% goes towards Employees’ Pension Scheme (EPS). Along with the PF funds, the EPS funds can also be claimed by a member’s nominee. Hence, the PF member needs to fill out details for their EPS nominees as well, as follows:

• Name of the family member
• Address of the family member
• Date of Birth
• Relationship with the member
• Signature or thumb impression of the subscriber

For monthly widow pension nomination (admissible under Para 16 2(a) (i) and (ii)), the PF member has to fill following details:

• Name and address of the nominee
• Date of Birth
• Relationship with member

4. Certificate by the Employer

Now the employer too also to verify the details of Form 2, provided by the employee and fill out the following:

• Name of the employee
• Authorized officer’s signature
• Designation of the officer
• Date
• Place
• Name and Address of the organisation and stamp

Watch our detailed video on offline PF nomination below:

PF e-Nomination Form – Online Process

Requirements for e-nomination

It is also possible for PF members to file multiple nominees for their account. For every nominee filing, the following details will be required:

• Aadhaar card of nominee
• Bank details with account number and IFSC code
• Digitally scanned photograph of nominee which is under 100KB

Furthermore, the PF members will require following of his own personal details:

• Virtual Aadhaar ID
• Aadhaar KYC must be complete
• Mobile number linked with Aadhaar

Steps for online E-Nomination

Firstly to fill out your PF nomination form online, you need to activate your UAN first. Therefore, learn that process in All Details For UAN | Generate, Activate, Link Aadhaar & More. Then go ahead with the following steps:

• Visit the EPF member portal website.
• Log in using your UAN and password
• Then, from the Manage option on the menu bar go to E-Nomination from drop-down list.
• Select Yes for the question, Having Family? If you already have a nomination filed, you can still file a new one.

• Thus, after clicking on Yes, more details will appear on the bottom on the screen.
• Enter details of all the family members such as Aadhaar number, name, date of birth, gender, relation, address, guardian (in case of minors) whom you want to nominate. Additionally, enter the IFSC Code and bank account number too.

• After that, click on Click Here To Upload Photograph and it will open a new window with details for the photograph to upload. Consecutively, click on Browse and select your passport size scanned photograph. The photo file size must be below 100 KB else it will show an error. Then, click on Preview and Upload Photograph.

• If you want to add more nominees, then click on the Add Row option, else click on Save Family Details.

• Move on to select the nominees from the list and enter the total amount of share (in %) that you want to assign them. In case of multiple nominees, the total sum of share has to be 100%. Now click on Save EPF Nomination.

• If the page hangs, then you need to login to your account again so go to Manage and KYC from drop-down list. But your nomination details will be saved and appear under Pending Nomination along with the Nomination Entry Time. Click on e-Sign option.

• This will open a new window with the message “By clicking the checkbox, I hereby give my consent for using e-KYC services data from Aadhaar for the purpose of signing selected document and generating digital signature.” Click on the checkbox.

• Now enter your Aadhaar virtual ID and click on Get OTP. Thus, you will receive a 6-digit OTP which you will input below and click on checkbox for consent. Click on Submit.

• Now login to your PF account again and go to Manage then E-Nomination. Your nomination Status will now appear as Nomination Successful.

• You can further add more nominees by clicking on the Enter New Nomination option. Then repeat all the above steps.

Steps to generate Virtual Aadhaar ID

• Visit the Aadhaar website.
• Under Aadhaar Services, select Virtual ID (VID) Generator.

• Enter your 12 digit Aadhaar number, input the Captcha and click on Send OTP.

• After you input the OTP you get on your Aadhaar linked mobile number you will get two options. If you are making a new Virtual ID click on Generate VID. Else if you have already made a virtual ID and lost it, then click on Retrieve VID.

• Click on Generate/Retrieve.
• Then you will see a message “Your VID is sent to your registered mobile number.” So check your mobile number to view your 16-digit VID.

Steps to compress photograph

• Firstly, search on Google for Online Photo Compress Websites.
• Secondly, visit the website and upload your photograph.
• Then select the file type and file size.
• Lastly, download the file and check if file size is below 100KB else compress it more.

Watch video for step-by-step tutorial below.

How to file EPF/EPS nomination form online

On 6 June, 2019, a circular was released stating the provision of e-nomination at member interface at unified portal. According to this circular, following conditions are mandatory for filing e-nomination:

• Member UAN should be activated
• Member’s verified Aadhaar should be linked to his UAN
• Current mobile number of member should be linked with Aadhaar
• Scan of profile photo of member should be available to upload on portal
• Aadhaar as well as linking of mobile number with Aadhaar is mandatory for all the nominated family members 
• Scanned photos of all nominated family members
• Aadhaar based e-sign by the member in e-nomination
• Digitally signed nomination pdf will be available in the login of member and field office

Steps to file e-nomination for EPF and EPS

• Visit the EPF member portal
• Enter member UAN, password and captcha to sign into the portal.
• From the menu bar, select View and Profile from drop-down list. Click on Change Photo and upload member scanned profile photo image which should be under 100KB. Then click on Preview, Upload Photograph and OK to complete member profile photo updation. 

• Next go back to menu bar and select Manage then E-Nomination from drop-down list.
• Enter Permanent Address and Current Address details and click on Save.

• Now the nomination window will open. Click Yes, for the question Having Family?
• For every nominee you want to add, enter their Aadhaar Number, Name, Date of Birth, Gender, Relation with you, Address (without any punctuation), Bank Account details, Guardian details (if underage) and Profile Photo.
• Click on Save Family Details to add details of one nominee.

• To add another nominee, click on Add Row and enter the same nominee details as above. 
• Scroll down to EPF Nomination section. Select checkbox for each nominee and further select the percentage of EPF share to be allotted to them. Then click on Save EPF Nomination. This completes the nomination process for the provident fund.

• Thus to add nomination details for pension or EPS, scroll down the page to EPS Nomination. 
• Similarly update the Aadhaar Number, Name, Date of Birth, Gender, Relation with you, Address (without any punctuation), Bank Account details, Guardian details (if underage) and Profile Photo for the pension nominees.
• Click on Save EPS Nomination. 

• Scroll further down to select the percentage of EPS allotment for each nominee again.
• This completes the nomination process for pension fund.

Watch the step by step tutorial below.

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